Authors
To submit your paper, please access https://www.even3.com.
At yours Attendee´s Area, select the menu “Submissions”, then select “Submit” to submit your abstracts.
Format of in-person oral sessions
- An in-person oral session brings together at least 4 papers belonging to the topic of the session and is led by Chairpersons, helped by a volunteer for logistical issues. Each paper corresponds to a 20-minute time slot including 15 minutes of presentation followed by 3 minutes for questions/discussion and 2 minutes for speaker change.
- All 15-minute talks are recorded so that they can be viewed on the congress app and website up to one month after the end of the congress (see paragraph «Congress app & website» below). Recordings only include the dynamic screen capture and synchronised speaker’s voice over the 15 minutes of presentation. The 3 minutes of questions/discussion are not recorded.
- Presenting authors are asked to arrive 20 minutes before the start of the session to announce themselves to the Session Chair and check the technical aspects of their presentation with the Session Volunteer.
- Sessions containing a large number of papers may be interrupted by coffee or lunch breaks. As far as possible, 20-minute time slots for session discussion will be included in the program in order to facilitate scientific exchanges. Session discussions are animated by the session Chairpersons.
Guidelines for presenters
- Each in-person oral author is asked to:
- Prepare a series of slides to support their 15-minute presentation, preferably in 16:9 format. The first slide must include the title of the paper, the authors and affiliations in a short version, the logo of the congress and, if useful, an illustration of the paper. The file must satisfy to the following guidelines:
- maximum size: 50MB
- accepted formats: .pdf, .pptx
- filename: 1234_full_slides.pdf (or .pptx), where 1234 is the paper ID
- Upload the presentation file to their personal account on the Congress website at least one day before the presentation. In case of problems with the online upload, a preview room will be available at the congress venue for uploading and checking the presentation file. We also recommend that authors come to the presentation room with a copy of their presentation on a memory USB stick.
- Prepare a series of slides to support their 15-minute presentation, preferably in 16:9 format. The first slide must include the title of the paper, the authors and affiliations in a short version, the logo of the congress and, if useful, an illustration of the paper. The file must satisfy to the following guidelines:
Onsite-ePoster and Online Pre-Recorded Sessions
- For the 2025 edition we will not have the traditional paper poster format. Instead, we will be implementing ePosters, a fully digital format that enhances visibility during the sessions.
- Authors will be required to prepare a digital file, which will be displayed on screens during the dedicated ePoster sessions. This format eliminates the need for printing physical posters, making the process more convenient, cost-effective, and environmentally friendly.
- Each poster session brings together ~10 papers and a few on-line contributions, both belonging to the same technical field, is driven by a Session Chairperson and consists of 2 phases:
- The pitch phase
- Series of flash presentations: each author presents in 2 minutes max the context, objectives and major technical elements of his/her paper.
- For the authors, the aim of the pitch is to encourage the audience to go and see the poster during the discussion phase in the session.
- The discussion phase (1h – around the ePosters)
- It is a time for more detailed presentations by the authors of their poster and in-depth discussions
- Full pre-recorded presentations from on-line authors are viewable on the congress website and app at any time.
Guidelines for Onsite-Oral, Onsite-ePoster, & Online Pre-Recorded
Onsite-Oral
- Each Onsite-Oral author is asked to:
- Prepare a series of slides to support their 15-minute presentation, preferably in 16:9 format. The first slide must include the title of the paper, the authors and affiliations in a short version, the logo of the congress and, if useful, an illustration of the paper. The file must satisfy to the following guidelines:
- Maximum size: 50MB
- Accepted formats: .pdf, .pptx
- Filename: 1234567_full_slides.pdf (or .pptx), where 1234567 is the paper ID
- Upload the presentation file to their personal account on the Congress website (Even3) no later than August 14, 2025. We also recommend that authors come to the event with a copy of their presentation on a memory USB stick.
- Prepare a series of slides to support their 15-minute presentation, preferably in 16:9 format. The first slide must include the title of the paper, the authors and affiliations in a short version, the logo of the congress and, if useful, an illustration of the paper. The file must satisfy to the following guidelines:
Onsite-ePoster
- Each Onsite-ePoster author is asked to:
Prepare an ePoster that satisfies to the following guidelines:- portrait format only, landscape format posters will not be displayed.
maximum size for ePoster file: 20 MB
accepted format: .pdf only
filename: 1234567_poster.pdf (where 1234567 is the paper ID) - Prepare a 3-4 slide presentation to support the 2-minute flash presentation. Please follow the same instructions for slides format as for an oral presenter. The file must satisfy to the following guidelines:
- maximum size for flash presentations: 50 MB
- accepted formats: .pdf, .pptx
- filename: 1234567_flash_slides.pdf (or .pptx), where 1234567 is the paper ID
- Upload both the ePoster file and the flash presentation file to their personal account on the congress website (Even3) no later than August 14, 2025. We also recommend that authors come to the event with a copy of their presentation on a memory USB stick.
- portrait format only, landscape format posters will not be displayed.
Online Pre-recorded
- Each Online Pre-recorded author is asked to:
- Prepare a pre-recorded video of the 2-minute flash presentation of their paper. Please follow the same instructions for slides format as for an oral presenter. The flash video file must satisfy the following guidelines:
- maximum size: 30MB
- accepted formats: .mp4, .avi
- filename: 1234567_flash_video.mp4 (or other formats allowed), where 1234567 is the abstract ID
- Prepare a pre-recorded video of the 15-minute presentation of their paper. Please follow the same instructions for slides format as for an oral presenter. The video file must satisfy the following guidelines:
- maximum size: 300MB
- accepted formats: .mp4, .avi
- filename: 1234567_full_video.mp4 (or other formats allowed), where 1234567 is the abstract ID
- Upload the two video files to their personal account on the congress website no later than August 14, 2025.
- Prepare a pre-recorded video of the 2-minute flash presentation of their paper. Please follow the same instructions for slides format as for an oral presenter. The flash video file must satisfy the following guidelines:
Download Templates Here
Congress App and Website: View all talks and chats with authors
All pre-recorded online sessions, as well as recorded in-person sessions, will be viewable on the congress website and app for up to one month after the congress, starting from the moment they become available online.
